▶️ 5 Best Small-Office Printers 2025 | Fast, Reliable & Budget-Friendly
Looking for the perfect printer to keep your small office running smoothly? The best small-office printers of 2025 combine fast speeds, high-quality output, and low running costs in compact, reliable designs. From ink-saving refillable tanks to professional-grade color lasers, our top five picks are chosen for their performance, versatility, and value. Whether you’re printing contracts, marketing materials, or invoices, this guide will help you choose the right printer to keep productivity high and downtime low.
Table of Contents
At a Glance: Best Small-Office Printers 2025
| Printer | Key Features | Best For |
|---|---|---|
| Canon MAXIFY GX4020 | MegaTank refillable ink, 18ppm mono, 13ppm color, all-in-one | Low-cost high-volume color printing |
| Epson WorkForce Pro WF-7310 | A3+ printing, 25ppm mono, pigment ink, dual trays | Wide-format & heavy media printing |
| Brother MFC-L8395CDW | 31ppm, duplex scanning, NFC, expandable trays | Fast, versatile office workhorse |
| HP Color LaserJet Pro 3201dw | 26ppm, duplex, TerraJet toner, compact | Small spaces needing pro color |
| Xerox VersaLink C400DN | 35ppm, Pantone-certified color, expandable | High-volume, color-critical work |
Best Small-Office Printers 2025
🥇 1. Canon MAXIFY GX4020
Use Case / Strength: Ideal for small offices that need low running costs, high page yields, and versatile media handling.
- Ink System: MegaTank refillable with up to 6,000 mono or 14,000 color pages per fill.
- Speed: 18ppm black, 13ppm color.
- Paper Handling: Dual 250-sheet trays + 100-sheet multi-purpose tray.
- Functions: Print, scan, copy, fax.
- Connectivity: Wi-Fi, Ethernet, AirPrint.
| Pros | Cons |
|---|---|
| Huge ink capacity, low cost/page | Higher upfront cost |
| Versatile media support | Not as fast as a laser |
| Compact all-in-one design | No USB host/NFC |
🥈 2. Epson WorkForce Pro WF-7310
Use Case / Strength: Great for printing large-format documents and marketing materials up to A3+ size.
- Print Size: Supports A3+ and heavy card stock.
- Speed: 25ppm mono.
- Paper Capacity: Dual trays (500 sheets total).
- Ink: DURABrite pigment ink, optional high-yield/XXL cartridges.
- Connectivity: Wi-Fi, Ethernet, AirPrint.
| Pros | Cons |
|---|---|
| A3+ printing with small footprint | Small starter cartridges |
| Dual trays for easy media management | No touchscreen/NFC |
| Durable, smudge-resistant prints | Standard cartridges costly |
🥉 3. Brother MFC-L8395CDW
Use Case / Strength: A fast, expandable all-in-one color laser with strong scanning features.
- Speed: 31ppm color printing.
- Scan: Duplex scanning in one pass.
- Paper: 250-sheet main + 30-sheet multipurpose, expandable.
- Walk-Up: NFC + USB host printing.
- Display: 3.7-inch color touchscreen.
| Pros | Cons |
|---|---|
| Fast 31ppm speeds | Higher running costs |
| Duplex scanning efficiency | Heavy paper may curl |
| Expandable tray capacity | Larger footprint |
🏅 4. HP Color LaserJet Pro 3201dw
Use Case / Strength: Compact laser printer with professional quality and strong security.
- Speed: 26ppm with duplex printing.
- Toner: TerraJet for crisp text and color.
- Paper: 250-sheet capacity.
- Connectivity: Wi-Fi, Ethernet, AirPrint, Mopria, HP Smart App.
- Security: Built-in protection features.
| Pros | Cons |
|---|---|
| Fast and compact | Small starter cartridges |
| Sharp, vivid output | No touchscreen/NFC |
| Strong security | Photos less detailed than inkjets |
🏅 5. Xerox VersaLink C400DN
Use Case / Strength: Heavy-duty color laser for high-volume and color-accurate tasks.
- Speed: 35ppm.
- Capacity: 550-sheet main tray, expandable.
- Starter Toner: ~2,000 color / 3,000 mono pages.
- Color: Pantone-certified accuracy.
- Security: NFC card authentication.
| Pros | Cons |
|---|---|
| High speed, high volume | Wi-Fi sold separately |
| Pantone-certified color | Large/heavy build |
| Expandable, modular design | Touchscreen lag & fan noise |
Final Verdict: Which Printer Should You Choose?
| Printer | Best For |
|---|---|
| Canon MAXIFY GX4020 | Low-cost, high-volume color printing |
| Epson WF-7310 | Wide-format & heavy media |
| Brother MFC-L8395CDW | Fast, versatile all-in-one |
| HP 3201dw | Compact pro color laser |
| Xerox C400DN | High-volume, color-critical work |
Note: Choose based on your workflow — GX4020 for low running costs, WF-7310 for large-format capability, Brother MFC for all-in-one speed, HP for compact pro laser, or Xerox for high-volume color accuracy. Always check compatibility and ongoing supply costs before buying.
Last update on 2025-08-24/Affiliate links / Images from Amazon Product Advertising API
